Macos App To Find Files Easily On Mac

Other categories let you check the total storage space taken by the files of each app. Open the app and choose the files you want to remove. Other Features Aside From Large File Finder on Mac Finding large files with Reduce Clutter is cool, but MacOS Sierra has some extra features that you will love.

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  3. Macos App To Find Files Easily On Mac Windows 10
  4. Macos App To Find Files Easily On Mac Computer

Jun 08, 2020 • Filed to: Solve Mac Problems • Proven solutions

Macos App To Find Files Easily On Mac Free

“I saved my Word document a while back, but it disappeared on my Mac. Can someone please tell me how to find lost documents on a Mac?”

If you are relatively new to the macOS system, then chances are that you might encounter a similar situation as well. Although macOS is quite user-friendly, sometimes it can take a lot of time to find a file or locate a particular folder. Just like Windows or Linux, Mac also presents different ways to find files and browse its local storage system.

In this post, we will teach you how to find folders on Mac as well as recover any lost document on your Mac system as well.

Part 1. How to Find Hidden Files and Folders on Mac Hard Drive?

Ideally, you can browse the internal hard drive or Mac or even explore an external device well. The solution to find lost files on Mac would be same for almost every major version. Though, there might be some change in the overall interface of the macOS. Following are some of the common techniques that you can follow to find any file on Mac.

1. Use Recent Items to Find Documents on Mac

If you wish to find some recently opened files or folders on Mac, then you can follow this simple approach. The macOS would maintain a record of the recently accessed documents, applications, and sometimes even system processes. Therefore, you can quickly learn how to find lost files on Mac with this approach.

  1. Just go to the Apple logo on the top left corner of the screen and click on the “Recent Items” option.
  2. This will give you a list of the recently accessed folders, apps, and documents. Just click on the icon of your choice to view the file or application.
  3. Additionally, you can also go to the File menu > Open Recent section to view the recently accessed files. You can clear the history from here or click on any file to access it once again.

2. Check the Downloads Folder to Find Files

Too often, Mac users download something from the internet and later realize that the downloaded document disappeared on Mac. If you also think that the Mac download folder is missing, then consider following these quick steps.

  1. To start with, go to the desktop on your Mac system and visit the “Go” section from the main menu. From here, you can visit the “Downloads” folder on Mac.
  2. Alternatively, you can also go to your Library and click on the “Downloads” section from the left panel.
  3. Once the Downloads folder on Mac has been opened, you can just look for any file of your choice. There is a search tab on the top that can help you do the same in less time. Simply click on it and type the name of the file you are looking for in the Downloads folder.

3. Check the Trash to Find Deleted Files

When we delete something on Mac, the file is not removed from the storage right away. On the contrary, it will be moved to the Trash, from where we can recover the deleted data if we want to. Therefore, if you can’t find lost documents or folders on Mac, then make sure that you check its Trash before taking any drastic measure.

  1. Firstly, you need to access the Trash folder on Mac. You can do this by clicking on the Trash icon on the dock.
  2. When the Trash folder would be opened, you can view all the deleted files that are stored on it temporarily.
  3. If you wish to recover a file, then select it, and right-click. Click on the “Put Back” option from the context menu to restore it to its original location.

4. Search the Spotlight to Find Files and Folders

Spotlight is probably one of the most resourceful features in macOS. Since Spotlight has been an evident feature in every major macOS, you won’t face the slightest of trouble in finding any file on your Mac system. The feature can be accessed from the desktop and will let you look for files, documents, internet searches, and so much more in one place. If you don’t know where to find documents on Mac, then simply follow this drill.

  1. To access Spotlight, go to your Mac’s desktop and click on the search icon on the top right corner of the screen. Here, type the name of any file or folder that you are looking for.
  2. In no time, the system will start looking for the suitable content with respect to the searched keyword. Once you get the results, you can just hover the mouse on the icon to get its preview. Ideally, Mac will let you preview pictures, videos, audios, documents, etc.
  3. In order to access a file, simply click on it and it will be opened on your Mac system. If you want, you can click on the “Show All in Finder” option as well to view all the searched results together.
  4. This will display the relevant results in Finder, so that you can find the suitable files and folders that you were looking for.

5. Use Terminal to Find Files and Folders on Mac

Terminal is one of the most useful utility tools in Mac that lets us send direct commands to our system. A lot of users are not able to find any file or folder on Mac which is hidden. In this case, you can take the assistance of Terminal to view the hidden files/folders first. Later, you can go to Finder on Mac to access the data of your choice.

- 3 minutes to read it.
  1. To begin with, you need to launch the Terminal app. Go to Applications > Utilities and open the Terminal app or look for it from the Spotlight.
  2. 2. Once Terminal is launched on your Mac, simply copy the following commands and press enter: defaults write com.apple.finder AppleShowAllFiles TRUE killall Finder
  3. This will restart Finder and will display all the hidden files and folders on it as well. Now, you can just click on the search icon and enter the name of the files/folder you are looking for. This will let you find files and folders on Mac that are even hidden from the user.

If the content you are looking for is present on your Mac’s storage, then you would be able to find it by following the above-listed methods. These techniques will work even if the data has been hidden or deleted, so that you can find any file on Mac seamlessly. Though, if your data is deleted or inaccessible, then consider following the next section to find lost files on Mac.

Part 2. How to Find Lost Files on Mac?

There are times when users end up losing their important data on Mac. While there could be different reasons behind it, you can easily find lost documents on Mac by using the right methods.

Why Files Get Lost?

Before we teach you how to find lost documents on Mac, it is important to know what could have caused the situation in the first place. Here are some of the major reasons for data loss on Mac.

  • Sometimes, users end up deleting something accidentally, which gets lost.
  • The change in location of the files can make them inaccessible at times.
  • A virus or malware attack on the storage can make your files corrupt.
  • Chances are that your data could be overwritten by something else.
  • The data can be mishandled by a third-party application as well.
  • The storage unit or partition can get corrupt or formatted.
  • A firmware issue, corrupt update, or any other software-related problem

Recoverit Data Recovery: The Best Mac Lost Partition Recovery Software

No matter what could have caused your files to be lost on inaccessible, you can easily get them back using Recoverit Mac Data Recovery software. It is an extremely reliable and advanced data recovery tool that supports every leading Mac and Windows version. The application is developed by Wondershare and yields positive results in all kinds of data loss scenarios. Also, it is extremely easy to use and will not need any prior technical experience to find lost files on Mac through it.

If you have deleted a partition on Mac or have lost it due to any other reason, then you should use Recoverit Data Recovery. It can help you restore partition data on Mac by following these easy steps.

Step 1: Select a disk

To start with, just launch the Recoverit Data Recovery application on your Mac. Subsequently, the application will identify the inbuilt partitions on your Mac and will provide their list. You can just select a partition of your choice and start the recovery process.

Step 2: Scan the Location

In no time, Recoverit would try to access the lost content from the selected partition. Though, if the partition has been lost, then the quick scan might not yield the needed results. In this case, you can perform an Deep Scan on your Mac to scan the entire storage.

Since it might take a while, it is recommended to wait for the recovery process to be completed. Try not to restart your Mac or close the application when it is performing a deep scan.

Step 3: Preview and Recover

That’s it! Once the process is complete, the application will display the recovered data under various categories. You can view a section from the left panel and preview your data on the right.

In the end, you can select the files you wish to get back and click on the “Recover” button to save them to a secure location.

In some new macOS versions, third-party applications are not allowed to access the logical partition of the drive. To overcome this, you can reboot Mac in recovery mode and launch Terminal from the Utilities menu. Type “csrutil disable” and press enter to disable its System Integrity Protection. Once it is done, restart Mac in the normal mode and run Recoverit Data Recovery again.

Part 3. Tips for Finding Files on Mac

If you don’t want to lose your data and learn how to find files on Mac quickly, then consider following these expert suggestions:

  • There are all kinds of keyboard shortcuts that you can use while browsing the file system on Mac. For instance, if you have been browsing a directory and would like to go back to the default folder, then press the Command + Shift + H keys. This will take you back to the Home instantly.
  • Finder in Mac also allows us to set some default folders, so that we can access them easily. Just go to the Finder Preferences to set a default folder for a quick access.
  • The toolbar on Mac already provides a lot of options, but you can further customize it to make it easier for you to find files on Mac. Just go to View > Customize Toolbar and make the needed adjustments.
  • You can easily look for a file through the “Search” bar on Finder. Also, you can sort the displayed data on the basis of different parameters (like size, last modified, etc.) to find files easily.
  • Mac also lets us preview files before opening them in order to find the respective content. For instance, you can just select a file, and click on the Quick Look button to get its preview in seconds.

There you go! After reading this guide, you would be able to find any file on Mac without much trouble. We have listed different inbuilt methods to find lost documents on Mac, recover hidden files, and even restore deleted data. If you can’t find lost files on Mac via Trash, then consider using Recoverit Data Recovery. It is an advanced and user-friendly data recovery application that will help you get back all kinds of content lost on your Mac. Since the tool is available for free (basic version), you can simply download it on your Mac and use it as per your requirements.

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Get ForkLift, a smart and efficient Finder alternative.

A network drive, also known as a NAS (network attached storage) drive, is a storage device that connects to a home or office network instead of your computer. Some of the advantages of this are obvious: for example, you can get access files from a smartphone, tablet, or computer without having to plug the drive in.

Other, perhaps less obvious, positives of NAS include things like automated backups and the ability to mirror data on two drives. In other words, NAS offers a flexible and protected way to manage Mac storage that’s far beyond that of standard external hard drives. Read along to learn how to map a network drive and avoid some common NAS mistakes.

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What is a network drive used for?

Whether it’s populated or diskless, has one bay or more than five, a network drive is typically used as an alternative to cloud storage. It may be easy to drag and drop files to something like Google Drive or Dropbox, but just a bit of drive mapping can make using a network drive a fantastic cloud alternative.

Some of network drive’s key advantages include:

  • Better control over your files
  • More security features than cloud services
  • Flexibility without compromising on privacy
  • Being used by multiple users across multiple devices

Map network drive on macOS (one-time)

Nowadays, most NAS devices are seriously easy to map. Let’s say that you’ve been working on a document in your home office but have just remembered a key fact that you want to include. Time to make a quick edit from your wife’s laptop before you forget about it!

Network drive access can be obtained in three simple steps, provided you don’t mind having to repeat those steps if the connection drops, you restart your Mac, or the device is disconnected:

  1. In Finder, either hit Command+K to bring up “Connect to Server” or click Go > Connect to Server
  2. Enter the path of the network drive you’re trying to map (e.g. smb://192.168.1.300/shared/Files) and click Connect
  3. Enter your login details and password then click OK to mount the network drive

You can now access the relevant drive either via your desktop or the sidebar in Finder windows.

Map network drive on macOS (remount after reboot)

Maybe you have a server in your office with a connected network drive and want all your employees to be able to connect to it so they can collaborate on shared documents. If you want to keep a Mac connected to a network drive, even after restarting, the easiest way to do this is to follow the three steps above then add these:

  1. Hit the Apple menu, then System Preferences > Users & Groups
  2. From here, select Login Items and click + to add a new item
  3. Find your network drive and click Add, then close the window

Now, your network drive will be mapped and automatically remounted when you reboot your Mac. Network drives won’t, however, connect automatically if you’re using a different WiFi network.

Make a network drive accessible from Mac desktop

Depending on your settings, mounted drives may not always appear on your desktop. That’s not necessarily a problem if you don’t mind only being able to see connected servers in Finder window sidebars and open/save dialogues.

If, however, you want your NAS device to always be just one double-click away (in the same way that most people have Macintosh HD as a visible item on their desktop) just follow these steps:

  1. Open Finder > Preferences or click Command + to open Finder Preferences
  2. Click the General tab, then tick the box next to Connected servers
  3. Close Finder Preferences

Remount a mapped network drive with one click

Managing, or working across, multiple departments that each have their own network drive? In that case, it can be handy to create aliases of mapped network drive(s):

  1. Right click on any mapped NAS device on your desktop.
  2. Select Make Alias

Macos App To Find Files Easily On Mac Download

This might not sound like anything all that significant but, as the subheading suggests, you can use this alias to reconnect to a network drive with one click. That can be very helpful if you need to keep jumping between different shared drives.

How to manage files with network-attached storage

In most cases, macOS’s default tools are sufficient for viewing, editing, and deleting files. That might change, however, if you’re using a NAS device. For example, it’s very easy to end up with a ton of duplicate files on your network drive where it’s likely you’ll be less concerned about making the most of your storage as you might be with a built in hard drive.

Gemini is a great tool for digging out any duplicate content on your drives, so you can ditch everything you no longer need while hanging onto backup documents, photos, etc.

  1. Open up the app and hit the giant + or drag your folder of choice into the window
  2. Choose from recommended locations or select a custom folder
  3. Push the green Scan for Duplicates button to get started
  4. Delete duplicate files manually or use Smart Cleanup to automate the process

For a more granular approach to file management, you might want to consider something like DCommander or Forklift. These apps both offer dual-pane file management, as well as features like batch renaming, copying, and deletion, in a more seamless way than your default Finder.

Although Forklift was designed with FTP management in mind, it’s become a favorite of network drive users because of how closely it resembles macOS. Billed as a Finder replacement app in parts of its marketing material, you won’t find an app much more native unless it comes out of Cupertino.

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Plus, actually getting started with the app is incredibly simple:

  1. Open up the Forklift app
  2. Use the left-hand panel to find the file(s) you want to move across
  3. Select the right-hand panel then, using the sidebar, click on your network drive
  4. Start moving, renaming and archiving files

If Forklift isn’t for you then you might prefer to take a look at DCommander, an approved Mac alternative of Total Commander for Windows. In addition to two side-by-side file panels that look very similar to those of Forklift, DCommander puts a wider range of commands and features (including quick file viewing, selective file unpacking, navigation history, and a great looking Dark Mode) at your fingertips without the need to leave the dual-panel display.

Both apps let you do things like mark certain drives as favorites, create and browse archives, and get previews of items. In short, they’re much like macOS’s Finder … only better. It’s difficult to overstate how much easier it becomes to manage Mac storage with dual-pane browsing until you try to organize your network drive without it!

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Effectively manage Mac storage day-to-day

Thanks to macOS, network drive mapping is a pretty simple process even if you’re not particularly tech-savvy. You might be out of luck if you’re hoping to access a NAS device from another network using standard macOS tools but, at present, that’s pretty much the only thing keeping network drives from competing with the cloud at the mainstream level.

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If remote access isn’t such a concern for you and you’re using NAS as an alternative to cloud, then it’s definitely worth taking a look at programs like Forklift or DCommander to make file management easier once you’re done drive mapping, as well as Gemini to ensure that your NAS device isn’t filling up with duplicate files you don’t need.

Best of all, the software mentioned above is available for a free trial through Setapp, a collection of over 150 high-quality macOS applications from the best developers around. Manage your Mac effectively today!