Just a few years ago, email was a service that we had to access using computers exclusively. Yet in the past years with the iPhone, the iPad and other smartphones, we can all check our email virtually anywhere. This has made the native iOS Mail app more important than ever, since despite only one other relevant paid alternative (Sparrow for iPhone) it remains the main destination for iOS device owners when it comes to checking their email.
Let’s take a look at the most important parts of the Mail app and how to make the most out of it.
Setting Up and Configuring Mail
Nov 05, 2013 1.) Mac Mail Folders These are what Mac Mail creates for you, and you can’t change those. I have several mail accounts, each of which have a folder under Inbox, Sent, etc. 2.) IMAP Folders Each grey heading represents an actual IMAP account here. Under each account you’ll see the IMAP folders that are present on the server. Mar 06, 2020 I'm sorry for all the messages. After a delay, I now have two copies of the email message sent to myself from Outlook in the Sent folder in the native email app on my phone and on Outlook 365 on my laptop, one read and one unread. However, in Outlook on my phone, there is only one copy of the message in the Sent folder. I can't make sense of this.
If you haven’t done so yet, you can set up Mail by heading to Settings >Mail, Contacts, Calendars. Mail can handle many email accounts simultaneously, so if you have more than one, you can add them on this screen.
To do so:
- Tap on Add Account…
- Choose your email service provider
- Enter your email login information
- Tap on Next
After you add an email account, you will be taken back to the Mail, Contacts, Calendars screen.
There you will be able to adjust a series of settings to better fit Mail to your taste. Some of the most important of these are:
- Fetch New Data: This will allow you to choose how often you want the Mail app to check for new email. Naturally, the more often you choose to check for email, your iPhone’s battery will drain slightly faster. Additionally, if you have email accounts that support Push (like iCloud for example) you should turn Push ON and email will be pushed to your device without it needing to check for it.
- Show: Choose how many email messages you want Mail to store and show to you. Depending on your iOS device, if you choose 500 or more emails, Mail might perform a bit slower.
- Preview: Choose how much of your email messages’ contents you want to see on Mail’s Inbox screen.
- Load Remote Images: Turn this ON if you want to see images that need to load from the web on your messages.
- Organize by thread: This is a very practical option that allows you to group messages as if they were conversations. No need to scroll up or down looking for that important reply.
- Signature: Here you can edit the signature that will display at the bottom of every email you send. You can also choose to use one signature for all your accounts or a different one for each of them.
- Default Account: Choose from which email account any new email you write will be sent.
After you’ve set up and configured your email account, it is time to start using Mail. There are many important menu items and options that you can work with when using Mail. Let’s check each screen at a time to find out the most useful ones.
Upon opening Mail, you will be greeted with all your messages. Tap Edit at the top right of the screen to Move, Archive or Delete them.
Tapping the Compose icon at the bottom right corner of the screen will bring up the email composing screen. There you can enter the email addresses of the person or persons you will send an email to, as well as the Subject and the Body of the email itself. Once your email is ready to send, tap on Send.Cool Tip: To apply format to the text of your email, as well as to attach a photo or video or to correct a word, tap and hold on the part of the body of your message where you want to perform the action.
On your Messages screen on Mail, you can tap on the top left icon. If you only have one email account, it will take you to the settings for that account. If you have more than one, it will take you to the Mailboxes screen.
Let’s assume you have more than one email account set up in Mail.
Here Apple does something very convenient: Under Inboxes, you can chose to see messages from any email account in particular or all of them in a All Inboxes screen. It is a one tap solution to manage what you want to see.
If, however, you would like to access other parts of any email account, like your Sent Mail, your Drafts and so, simply tap the appropriate account at the bottom of the screen under Accounts.Cool Tip: To check your email manually, just pull down any screen within Mail.
As you can see, Mail can be quite a deep application. But that doesn’t mean that it is a complicated one. In fact, once that initial setup is complete and you learn how to manage each individual email account, things will go smoothly and Mail will most likely become an essential tool on your everyday life.
Did we miss any tip or feature that you would like to see? Let us know in the comments below.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Also See#email #ipad
Did You Know
Ray Tomlinson is credited as the first person to send an email message.
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The iOS Mail App allows you to setup and Use Multiple Email Accounts on iPhone and makes it easy to send Emails from any of these Accounts.
Use Multiple Email Accounts On iPhone
In order to use Multiple Email Accounts on iPhone, the first step is to Add these Accounts to iPhone.
Once the Accounts are added, all the Emails received in these Accounts will be become available on your iPhone.
Also, Emails received from different service providers will be segregated and grouped in different Folders, bearing the service providers name (Gmail, Hotmail and others).
So, let us go ahead and take a look at the steps to add Email Accounts to iPhone, set default Email Address and switch between different Email Accounts on iPhone.
1. Add Email Accounts to iPhone
As mentioned above, the first step is to add your Work, Personal and other Email Accounts to iPhone.
1. Open Settings > scroll down and tap on Passwords & Accounts.
2. On the next screen, tap on Add Account option.
3. On the next screen, select your Email Service Provider (Google, Outlook and others).
4. Enter your Email ID and tap on Next > Enter the Password for your Email Account and tap on the Next button.
5. On the next screen, Enable the option to Sync Mail, Contacts, Calendars and tap on Save.
Note: If you have turned on 2-factor authentication for your Email Account, you will have to go through another screen.
6. Once Email Accounts are added, open the Mail app on your iPhone and you will see all your Emails Grouped under the Email Client that you just added to iPhone.
Similarly, you can repeat the above steps to Add your other Accounts to iPhone.
2. Set Default Email Address on iPhone
After adding different Email Addresses to iPhone, the next step is to designate a Default Email Account for sending Emails from your iPhone.
1. Open Settings. > Scroll down and tap on Mail.
2. On the next screen, tap on Default Account.
Note: The “Default Account” option appears only when you add two or more Email Addresses to iPhone.
3. On the next screen, select the Email Account that you want to set as the Default Account for Mail App on your iPhone.
After this, the Default Email Address will be used to send Emails from your iPhone.
3. How to Switch Between Email Accounts on iPhone
Follow the steps below to Switch between your personal and work related Email Addresses on iPhone.
1. Open the Mail App on your iPhone and tap on the Compose button, located at bottom-right corner of your screen.
2. On the New Message screen, tap on From: Email Address Field.
3. Tap on the From Field one more time – You will now see all your Email Accounts at the bottom of the screen.
2 Sent Folders In Mac Native Mail App Download
4. Simply, tap on the Email Account that you would like to send the Email from (See above image)
2 Sent Folders In Mac Native Mail Apps
The selected Email Address will show up in the “From” Field and this ensures that your Email Message is going from the right Email Address.